Changing modes is an effective way to motivate someone to do something you want them to, or learn something new. If someone else has done it before, they may have already subconsciously picked up some of those tools.
Changing modes can be seen as moving towards either very positive or negative emotions. When used effectively, it creates motivation.
When using this in an educational setting, it also helps teach how to recognize and manage your own emotions.
This article will discuss two ways to use mode changing with people to help them focus more on the meeting and learning rather than being distracted by other things.
Topic and sentence structure? What are the best times for a meeting?
There’s no one right answer to this question, but having different timing options can help facilitate good meetings.
Having a short initial discussion followed by a longer conversation can work well when there’s limited time. It gives people time to form their thoughts before diving into the next topic.
The same goes for having a conclusion early on, then jumping onto another subject.
Make sure you have backup plans
Even if you’re not hosting your meeting, it is important to be prepared for what happens during the call.
It can sometimes occur when someone calls or meets with you that they are experiencing some sort of technical problem. This could be because their computer doesn’t have enough memory or space to run the software properly, their phone didn’t have good coverage where you were connected, or there was a bad internet connection.
Whatever the case may be, you don’t want to participate in the conversation while they’re having these issues, so make sure you’ve got a back up plan. You should know who each person attending this meeting is, and what their job is!
If possible, find out how many people will need access to these individuals’ information, and ask if anyone has any materials or presentations they’ll need to look over before the meeting. If yes, take time ahead of the meeting to give them adequate time to do so.
Ensure you have the proper equipment
Even if you’re not hosting a meeting, you should be prepared for any potential meetings or discussions that happen online.
This includes having a good internet connection so people can see everything clearly and efficiently, as well as using appropriate software to join the chat or video portion of the meeting.
Most phone apps now also have an option to connect with a desktop or YouTube app (which many companies use instead of a website) so everyone has access to the same resources.
Using the right tools makes it easier to participate and understand what is happening in the meeting, and helps prevent bad quality videos or conversations due to poor technology.
Plan your meeting carefully
Even though it is possible to have two people in a conversation while also having a separate, simultaneous call with someone else, this can get really confusing very quickly.
It’s best to think of one person talking to two different individuals as if you were putting together a board of directors for a company.
You would not try holding an informal meeting where all five members of the board sat around a table conversing with each other, would you? That wouldn’t make sense!
So why would having multiple conversations simultaneously be any better?
The key word here is “consultative.” A meeting that includes several discussions going on at once is more productive than one focused discussion only.
This way, everyone gets their chance to speak, and even out-of-town attendees can participate via conference call or Skype, phone, or chat apps like Google Hangouts.
Not only does this save time, but it also helps keep interactions civil since there are now additional boundaries (no eavesdropping, no side conversations) which help prevent arguments.
Know the location of the meeting
Even if you are not hosting the meeting, it is still important to know the exact address before attending. This way, you can watch or join as needed!
Not only does this help you keep up with the meeting, but it also helps others be able to connect with the event too. For example, if you are attending an educational seminar, you could research the venue and learn the link for streaming it directly from there.
Bring your phone and charger
Even if you don’t have much time, it is still possible to hold a meeting using only your device as a speaker or video chat tool.
You can use Google Hangouts, Skype, FaceTime, or another audio/video chatting app and run it through your browser or device settings.
Just make sure that you are not interacting with someone else while also using this method, as it would otherwise interrupt their conversation!
Google+ was one of our favorite ways to connect before they shut down in May 2018. You can still create free accounts and use it to communicate with friends and family. It may be old school, but it works well and has lots of features.
Be aware of your surroundings
Even if you have only one meeting in place, be sure to keep an eye out for any potential distractions. If there’s a lot of noise or people are talking too loudly, it may be difficult to focus.
If someone calls you, they probably don’t want to talk about what you were doing two hours ago so make time for them!
And finally, when the meeting is over, check your phone messages, respond to emails, and do some final tasks before leaving. Don’t forget to grab your things!
It will take a few minutes to reset after a meeting so start that process as soon as possible to leave more time for other things.
Ensure your privacy
It is totally fine to have two meetings going on at once, but you should ensure that they are private. This can be tricky as some apps like Google Meeting or Skype allow you to easily join a meeting from someone else’s account.
It is very easy to accidentally make these types of meetings public. Luckily there are ways to prevent this!
Firstly, you can always turn off video in the app. This will remove the chat feature, but people cannot see what time you were last seen online or what you were doing at the time.
Secondly, you can create another account so that you do not need to use your main email for the app. You could use an anonymous email address for this instead. More reputable apps usually have separate accounts and settings for personal and business uses.
These two tips work because it is too difficult to access the features without being able to view the whole conversation and times etc., which would show who was involved and when.
Talk to your friends
This is totally acceptable as long as you are conscious of what timezone they are in and how their schedule works.
It’s not too late! You can still meet up with them, just make sure it’s outside of the one hour limit per week that most people have given themselves.
And try to stick to a topic instead of just saying whatever you want without any structure. That way, people will feel more connected and engaged.
Zoom allows for easy chat so if someone seems distracted or less interested, ask about something interesting they were talking about before and see what kind of conversation you get.
This article has talked about why meeting in person is hard and why meetings via phone don’t work either, but now we’re talking about two zoom meetings at once!
What happens when you add another participant? More options! More ways to connect and discuss things! Plus, there’s no need to actually meet face-to-face which cuts down on costs and logistics.